Renovating your kitchen is an exciting journey—a chance to reimagine a space, improve functionality, and add value to your home. But as any seasoned contractor will tell you, no remodel is immune to surprises. Whether it’s an unexpected plumbing issue behind the walls or a last-minute desire to upgrade countertops, change is part of the process. That’s where change orders come in.

If you’re a homeowner embarking on a kitchen or any other type of renovation, understanding what change orders are, the common pitfalls, and how to avoid them can make your experience smoother and more predictable. At JARRIS CONSTRUCTION, we believe that informed clients make better decisions, which leads to beautiful results and lasting satisfaction. So let’s demystify change orders and empower you to navigate your remodel with confidence.

What is a Change Order?

A change order is a formal document used in construction projects to record any modifications to the original scope of work. This could include additions, deletions, or other adjustments to the contract—whether it’s materials, design, labor, or timeline. Change orders ensure that both you and your contractor are on the same page when unexpected circumstances arise or new ideas emerge.

Let’s break down a typical scenario: you’ve signed a contract with your contractor detailing the specific cabinets, flooring, and fixtures for your new kitchen. Halfway through the project, you decide you’d prefer quartz countertops instead of laminate. The contractor drafts a change order, outlining the new selection, revised costs, and any changes to the schedule. Once both parties sign off, the work proceeds according to the updated agreement.

Side note: Please note the use of “formal document”, “contract” and “detail”. This is very intentional and so should you be. Clear communication between you and your contractor will be paramount to a successful project!

The Importance of Change Orders

Change orders protect everyone involved. They create a clear paper trail and help manage expectations. For homeowners, they provide transparency about costs and timelines. For contractors, they ensure that requests and decisions are documented, minimizing disputes or confusion down the road.

Why Do Change Orders Happen?

Change orders are an inherent part of construction, especially in renovations. Here are some common reasons for change orders during a kitchen remodel:

• Unforeseen Site Conditions: Old homes can hide surprises. Maybe the electrical wiring isn’t up to code or a leak is discovered once cabinets are removed.
• Design Changes: You might fall in love with a new tile or opt for smarter storage solutions after seeing your space open up.
• Material Availability: Supply chain issues can mean a specific sink or appliance is suddenly unavailable, prompting a switch.
• Errors or Omissions: Sometimes plans or drawings have gaps, and corrections need to be made as construction progresses.
• Regulatory Requirements: Building codes or permit stipulations may change or be misunderstood, resulting in required updates.

Common Pitfalls of Change Orders

While change orders are crucial for managing complexity, they can pose challenges if not handled thoughtfully. Here are some pitfalls homeowners often encounter:

• Creeping Costs: Each change order usually comes with additional costs. Multiple modifications can quickly inflate the budget beyond your initial expectations.
• Project Delays: New materials, design tweaks, or extra work can push back completion dates, affecting your daily life. Time IS money.
• Miscommunication: Vague descriptions or verbal agreements can lead to misunderstandings about what’s included and what’s not.
• Lack of Documentation: Changes made informally or without proper paperwork can become a source of dispute, especially if issues arise after the project is completed.
• Compromised Quality and Functionality: Last-minute decisions sometimes mean settling for less optimal solutions or rushing work to keep the project on track.

How to Avoid Change Order Headaches

The good news is that many change order issues can be minimized—or even prevented—with proactive planning and clear communication. Here’s how you can stay ahead of the curve:

1. Plan Thoroughly Upfront

Invest time in the design phase. Research materials, finishes, and layouts. Think about how you use your kitchen daily. Discuss your must-haves and nice-to-haves with your contractor or designer. The more you plan upfront, the less surprises will be encountered down the road.

2. Get Detailed Estimates and Drawings

Ask for comprehensive drawings and specifications, down to the cabinet handles. The more detailed your contract, the less room for ambiguity—and the fewer disputes.

3. Understand Your Contract

Review your agreement for clauses related to change orders. Know how your contractor handles them, including pricing, approval process, and timelines. Don’t hesitate to ask questions or request clarification. Ask “what if” as much as you need to feel comfortable. What happens if there is a change order? Categorize change orders as “avoidable” or otherwise – How is each treated? What percentage of contingency is baked into the bid and how is that applied?

4. Communicate Openly

Keep the lines of communication open. If you’re considering a change, tell your contractor as early as possible. Prompt discussions allow for better planning and reduce the risk of costly last-minute decisions.

5. Expect the Unexpected

Set aside a contingency fund—typically 10-20% of your project budget—for unforeseen circumstances. This gives you peace of mind should surprises arise. Again, define how this is to be utilized. If a project is well planned, this might be an area for savings or that special piece of art you’ve had your eye on.

6. Insist on Written Change Orders

Always request that changes be documented in writing. Review the details—scope, costs, and impact on schedule—before signing. This protects your investment and keeps everyone accountable.

7. Limit Scope Changes Once Work Begins

The most cost-effective time to make changes is before construction starts. Where will the outlets/switches be? Wall mounted television? In ceiling speakers? Appliance specifications? Once demolition is underway, every adjustment becomes more complicated and expensive.

8. Stay Involved

Visit the site regularly or request progress photos. Ask questions when you see something unexpected. Your engagement helps catch potential issues early.

What Should a Change Order Include?

For your protection, a proper change order should contain:

• A clear description of the change
• Any revised plans, drawings, or specifications
• The cost difference (increase or decrease)
• Impact on the project timeline
• Signatures from both you and the contractor

JARRIS CONSTRUCTION’s Approach to Change Orders

At JARRIS CONSTRUCTION, we prioritize transparency and client satisfaction throughout every phase of your renovation. We work closely with homeowners to anticipate potential issues, provide clear documentation, and communicate any changes promptly. Our process ensures that you understand all aspects of your project—no unpleasant surprises, no hidden costs. Although change orders are a part of construction, minimizing them will save time, money and stress.

Conclusion: Embrace Change, But Stay Prepared

Change orders don’t have to be a source of stress. With thoughtful planning, open communication, and a reliable contractor, you can tackle the unexpected confidently. As you embark on your renovation, remember: the goal is a space that truly fits your life. And sometimes, a little flexibility is the key to achieving the kitchen of your dreams.

Ready to start your kitchen renovation? Explore more tips and insights at www.larkconstruction.com, or contact us for a personalized consultation. Together, we’ll build something extraordinary—one change (order) at a time.